Privacy notice

What we collect

To run the South of England Youth Bowling Tournament 2027 we collect, for each bowler: their name, year of birth, whether they are male or female, their club, their BTBA membership number, their bowling average and handicap, and anything you choose to tell us in the notes box. For each entry we also collect the name, email address and phone number of the adult making it, and a record of the payment.

We ask for the year of birth only, not the full date. It is all we need to work out the age division, and it is less than we would otherwise be holding about a child.

Why we need it

The year of birth decides the age division, using the BTBA rule that age is taken at 1 January in the tournament year. The name and BTBA number are checked against the BTBA member list, because the event is sanctioned by the BTBA. Contact details are used to confirm the entry, to answer questions, and to reach you about the tournament. Payment details are used to match bank transfers to entries.

If card payments are switched on, they are handled by Stripe and card numbers never reach us.

What is published

Once entries open, the squad lists on this website show each bowler's name, age division and club, and the date and time of the squad they are bowling in. Scores and results are published during and after the tournament. This is a normal part of taking part in a tournament, but if it concerns you, please contact us before entering.

Photographs and video are only published where consent has been given for that bowler on the entry form. The box is not ticked for you, and you can change your mind at any time by emailing us.

The BTBA receives the results and the sanction report it requires. Nothing else is published or shared.

Where it is kept

The tournament system runs on a server in the United Kingdom. Backups are taken three times a day so that an entry cannot be lost if the server fails, and a copy is kept in Dropbox, which stores it outside the United Kingdom. That copy is encrypted before it leaves our server, so Dropbox cannot read it and neither could anyone who gained access to the Dropbox account.

Visiting this website

This site sets no cookies and uses no advertising or analytics company. Our own web server keeps a note of each page requested, which includes the address your internet connection is using at the time. Those notes are deleted after fourteen days. Once a day they are counted up into plain totals — how many people visited, which pages, which country, and whether they arrived from somewhere like Facebook or a search — and only those totals are kept. The country is worked out on our own server from a list of address ranges, so your address is never sent to anyone else.

Buying a raffle ticket

If you buy a strip in a raffle we are running, we ask for your full name, mobile number and email address. These are used only to confirm your strip, contact you if you win, and arrange the prize - never for marketing, and never shared with anyone outside Bowling Events UK. We keep them until the raffle is drawn and any prize has been sorted out, then delete them, except for a winner's details where we need to keep a record of the prize being given out. Payment is taken by SumUp on their own secure page; we send SumUp only the amount and your reference, not your name, number or email.

How long we keep it

Entry details are kept for the tournament and the following season, so that returning bowlers and records can be handled. Scores and results are kept permanently as part of the tournament's history, with the bowler's name attached.

Your rights

You can ask to see, correct or delete the details we hold by emailing info@bowlingevents.uk. If you ask us to delete a bowler's details, we remove everything that identifies them. The entry and the payment stay on file without a name, because we have to be able to account for the money and for who competed. Backups are replaced within 60 days.

If you are unhappy with how we have handled your details you can complain to the Information Commissioner's Office at ico.org.uk.